Kindergarten Policies

  • Asthma
  • Behaviour Guidance
  • Code of Conduct for Parents/Volunteers
  • Complaints
  • Delivery and Collection
  • Emergency Evacuation
  • Enrolment
  • Excursion
  • Fees
  • HIV, Aids and Hepatitis
  • Hygiene
  • Special needs
  • Nutrition
  • Parental Access and Involvement
  • Privacy
  • Qualified Staff
  • Staff  Absence
  • Sunsmart

Full versions of all the policies are available in the Parents Library at the kindergarten.


Parents will be asked to complete forms with details of:

  • Your name and address
  • Emergency contact details
  • Details of those people authorised to collect children from Kindergarten
  • Health and development information about each child

Information provided will be used for assisting the teachers with planning and implementation of the kinder program along with general health and safety reasons.

Parents will be asked to sign a permission form before distributing details for any other purpose e.g. class contact lists.

All confidential records relating to the children are stored in the Kindergarten office.  Access to these records is restricted to staff as appropriate.

Parents may have access to the records on their child at any time. Any information about each child’s development and attendance at kinder will be treated in strictest confidence between the parents/guardian and the staff member.

In the case of emergency, a relief teacher or a member of the Executive Committee would access the information.

Behavior Guidance Policyeating

St Johns Kindergarten is committed to the safety and well-being of all children, staff and volunteers attending the kindergarten.  We believe that positive behaviour in all children is to be encouraged and that all children need to be respected and valued as individuals.

We believe that setting limits for behaviour is important for safety and protection of children, adults and the environment and that ultimately limit setting will develop self-discipline in children. The aim is to help children learn the consequences of their behaviour and developing an understanding of their actions. Children will never be smacked, nor degraded verbally or isolated. Managing behaviour positively assists in promoting a predictable and caring environment for all children. When a child is displaying on-going or risky behaviour, your child’s teacher may wish to advise a Behaviour Management Plan with you. When children routines change, (sick relative, moving house, parental absence as well as smaller things, late night, resent change in diet) their behaviour may reflect this. This is why it is very important you communicate this with your child’s teacher so they are aware and supportive, making allowances for unusual behaviour.

Healthy Eating Policy

 Our Kindergarten promotes healthy eating, regular meals/snacks and encourages children to drink plenty of water.

Please ensure your child has a lunchbox and large bottle of water. Please pack snacks and lunches in packs that are easy for your child to open and close. An ice brick or frozen gel in lunch box will help to keep your child’s food cool and safe.

Around a quarter of all Australian children aged 5 are either overweight or obese according to measured BMI. (sourced from Australian Bureau of Statistics 2013). Furthermore, the type of food (amount of sugar, salt, colouring preventives) can have an alarming effect on children’s behaviour, brain function and learning capacity.

Therefore we request lunchboxes to contain limited packaged food and lots of fresh food.

For example: Fruits and berries (tip: allow your child to pick the section for the week) Veggies- carrot (grated, sticks, purple, baby), celery, cherry tomatoes, broccoli, cauliflower, cucumber corn cob. Others- olives, falafels, can of beans, tuna, whole hard-boiled egg, rice cakes, cheese and whole-grain crackers, Low-sugar yoghurt. Wholemeal/multigrain sandwich or wrap with filing- ham, cheese, vegemite, left overs, carrot, egg, pickles. Left over rice, pasta, roast veggies/meats.

Please do not include LCM bars, Roll-ups, Fruit tails, Fried Potato chips, cookies, chocolate, cakes or any other ‘sometimes foods’ in your kindergarten lunch box.

Four year olds have a weekly delivery of fresh fruit and vegetables with is available for children to snack on during the day, if need be.

There we are cooking and food experiences during the year.  These experiences will be supervised closely by staff and planned in conjunction with the parents of any child/children who may have food allergies or sensitivities.

Sun Smart (September to May)IMG_6935

Parents are expected to apply a broad spectrum, water resistant sunscreen to their child prior to the kindergarten session. Staff will reapply during the day (Parents may choose to supply their own sunscreen, which must be clearly labelled).

A hat is compulsory from September to May.  Appropriate Sun smart hats should cover the face, ears and neck.  Broad brimmed or legionnaire style hats are best.  Baseball caps are not suitable for sun protection and cannot to be worn during session. Children who do not have a hat will be required to play in areas protected from the sun. All hats should be clearly labelled with your child’s name. The service will provide appropriate spare hats in an ‘emergency’ which will be laundered after each use.

Delivery and Collection of Children

 In compliance with the Children’s Services Regulations, you must sign in and sign out your child in the Sign-in Book upon arrival and departure.  It is most important that the times you record are accurate. Children will be permitted to leave the Kindergarten only with authorised persons.  We understand that sometimes it is not possible for the usual person to pick up your child. If you have arranged for someone different to collect your child, please record their details on your child’s enrolment form, their full name in the Sign-in Book and communicate this to the staff on the day. If parents are living apart, have shared custody of a child, or no court order claiming otherwise, staff are unable to prevent which parent collects the child.

Late pick up

If a parent fails to pick up a child, 15 minutes after the conclusion of the session, kindergarten staff will contact the parents and/or guardians in the first instance and then those on the child’s parent-authorised pick up list (from the enrolment form) to collect the child.

If the child has not been collected within 60 minutes of the conclusion of the session, and staff are unable to contact the parent or a person on the authorised pick up list, kindergarten staff will contact the regional branch of the Department of Education and Training (DET) and advise them of the situation. If this occurs, the child will be collected by a Community Services Representative and the parent will be required to liaise with DET to arrange to pick up their child

Nominal late fees:

Late fees are charged at $20 in 15 minute blocks, or part thereof, from the conclusion of the session.

Accident, illness and injuries

All accidents, illnesses and injuries which occur at Kinder must be recorded on an Accident, Injury, Trauma form or Illness Record form. Staff will complete these forms.  Parents will be asked to sign the book if their child has an accident or illness at kinder. In the event of a serious accident, an Incident Report Form must also be completed and sent immediately, as practicable, to DET, with a copy of the Accident, Illness and Injury form.

Sick Children

When your child is ill, please contact teachers via phone or email. Please be vigilant on allowing your child to get well before returning back to kinder. This protects the other children, families and staff of contracting illnesses. Children, as well as adults heal faster and better when resting, furthermore, health is vital to ensuring your child gets the most out of their kindergarten program.

Infectious Illness

If a child is diagnosed with an infectious disease, please notify the kinder either by phone or email. It is most important they stay at home for the full duration, as prescribed by the Department of Health Infectious Diseases schedule.


You must provide full written instructions from the doctor and signed permission on a medication form. Your child’s medication and allergy information is kept in the kitchen to enable easy access for staff in case of emergency. Medication is to be kept in their original containers bearing the original label.  The parent/caregiver must tell the staff where the medication is kept e.g. fridge. You will be required to sign the medication form at the end of the session to acknowledge that your child’s medication was correctly administered.

Allergies/Asthma and Anaphylaxis

St John’s has a comprehensive health policy that supports the recommendation that no nuts or nut products and packaging that has contained nuts are brought to kinder. This may be extended to other allergens known to children who have been diagnosed with anaphylaxis (life threating allergy). E.g. Egg, Sesame. This is to minimise the risk to any children attending kinder who have anaphylaxis.IMG_8898

Please ensure that your child has an up-to-date health alert plan, sign by your doctor and up-dated photo attached. We cannot allow any child to attend the service and be placed under the staff care without these forms correctly and completely filled out.

Complaints, Queries and Feedback

If, at any time throughout the year, you would like to discuss your child or the Kindergarten program, please approach your child’s teacher to make a suitable time to talk with them.  You are also welcome to discuss any concerns with Beverley Nolan, St. John’s Kindergarten nominated supervisor, Samantha Williamson, President of St John’s Kindergarten Committee of Management and a Children’s Services Advisor at DET. Your feedback helps us to continuously improve the kindergarten.